Federal Contracts Administration System(FCAS)
The objective of the FCAS Framework is to establish a seamless contract administration process for all federal government contracts that will achieve the best possible value for money with due regard to integrity,documentation, efficiency, speed, performance and regulatory compliance.
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Principal Components of the system
Electronic Contract Administration System
All contracts entered into by MDAs on behalf of the Federal Government are to be vetted and reviewed by the Solicitors’ Department of the FMOJ. Pursuant to the PPA and rules on public procurement, all contracts within the threshold of the Federal Executive Council (FEC) or Public-Private Partnership requiring the Council’s approval shall comply with the FCAS process from project conception to completion. These contracts are usually of high value, high risk and oftentimes, high complexity and should be managed and monitored with a high sense of responsibility
Post Award Contract Administration System
A post-award administration system is crucial to the successful implementation/completion of contracts. At the project kick-off stage, after the execution of the contract document, the executed contract, and its accompanying documents (Contract Registration Form, PACAP, Risk management plan etc) are uploaded on the eFCAS by the MDA’s LA not later than two days after the contract execution. The hard copy documents shall be submitted at the FMOJ and a file opened for the contract administration. A unique eFCAS No shall be generated for every contract registered in the system. The open file shall also have written on it the unique eFCAS No for ease of tracking.
Contract Monitoring
The contract monitoring phase is tracked on the eFCAS portal by the ‘traffic light’ performance markers (green, amber & red). These markers show the state of a given contract at the time of monitoring and evaluation.
•Green: this indicates a contract/project that is on track based on pre-contract implementation plan, or completed/closed out contract.
•Amber: this indicates a failing contract.
•Red: this indicates a completely failed contract
System Snapshots
Contract
Monitoring
Templates
About
Aberdeen Commercial
At Aberdeen Commercial, our aim is simple: help our clients become industry leaders by deploying world-class standard processes and procedures that are globally applicable, competitive and would produce more value for the organisations. We are also particular about sustainable relationships, achievable through our mentoring and continuous update.